Preserving Play,
One Artifact at a Time.

The Collections Management System developed by the Video Games Museum is a custom-built digital platform designed to preserve, document, and highlight the history of video games.
Developed entirely in-house, the system serves as a robust, scalable, and research-friendly tool that supports professional cataloguing, exhibition planning, and cultural heritage research.
Video Games Museum
Where Game History Is Kept Safe.

KEY FEATURES

Artifact Entry Form

Each new object is entered through a detailed input form with a unique ID, item type (console, controller, game, etc.), description, metadata fields, and images.

Full Physical & Contextual Documentation

Comprehensive fields include physical description, release year, manufacturer, model numbers, historical use, condition, and notes.

Location & Movement Tracking

Monitors each item's current location (exhibit, storage, showcase) and logs any changes, loans, or transfers.

Related Research & Exhibition Support

Each entry can be linked to relevant articles, documents, research notes, or media files, enhancing curatorial and educational output.

Audit Logs & Change History

Every edit is logged automatically, ensuring full traceability and accountability over time.

Lock it. Tag it. Preserve it.
Video Games Museum

The Collections Management System was designed not only to serve our institution's internal needs but also to address a wider challenge. Developed by professionals with backgrounds in museum curation, technology, and archival standards, our Collections Management System offers a flexible and purpose-built solution for:

  • Managing complex video game artifacts - consoles, games, peripherals, packaging, ephemera
  • Tracking object locations, loans, and movements
  • Linking media, research material, and historical context
  • Ensuring data integrity and security through a GDPR-compliant structure

Whether you're a digital heritage institution, an archive, or a museum beginning to build a video game collection, our system can inspire, adapt, or even integrate into your workflow.

We are open to sharing knowledge, offering demo access, or discussing collaborations with other institutions who share our commitment to preserving play.